Finance and Administration Coordinator

Part-time, .50 FTE

Senior Manager, Finance and Administration

ABC Life Literacy Canada is a national non-profit organization that has been inspiring Canadians to improve their literacy skills since 1990. We envision a Canada where everyone has the skills they need to live a fully engaged life. We work with businesses, governments, communities, and individuals across Canada to create and share free literacy programming for adults and families. Our programming covers financial literacy, family literacy, workplace literacy, health literacy, digital literacy, and civic literacy.

ABC has a small, nimble, and high-performing team. We’re a group of approximately 15 ambitious lifelong learners, keen to make a difference in communities across Canada and grow our skills while we’re at it. We care about the literacy learners, teachers, and volunteers we support. Compassion is an important part of our work. So is being effective and efficient and operating at high capacity. We work remotely and have team members based throughout Canada.

You’ll be responsible for maintaining and updating ABC’s administrative, finance, and information (IT) systems. You’ll report to the Senior Manager, Finance and Administration, and work with our external bookkeepers and IT provider to support daily administration, digital records and information management (RIM), remote IT systems management, and general office communications. Additionally, this role supports ABC’s financial operations by preparing financial documents in Excel and Adobe, managing expense reports and spreadsheets/Gsheets, and coding and submitting invoices and journal entries, following ABC’s internal procedures and templates.

 

This is a 2 ½ day, 17.5 hour per week part-time role with flexible hours. Much of the work will need to be done during standard business hours, preferably half a day Monday to Friday, but we are able to accommodate a wide array of schedules that may require flexibility around work, school, care giving, or other responsibilities.

You will:

●     Ensure accuracy, consistency, and efficiency across ABC Life Literacy Canada’s administrative, financial, and IT templates and policies

●     Communicate those templates, policies, and related timelines to all staff

●     Support the testing, reorganization, implementation, and maintenance of ABC’s digital records management system

●     Liaise regularly with our external bookkeepers and IT support company

●     Code and electronically submit invoices to bookkeepers

●     Support our staff in purchasing supplies, courses, travel, and conference fees; with IT requests; with routine expense reporting

●     Assist in preparation of Finance and Risk Committee meeting materials

●     Manage scheduling for staff meetings and trainings, Board meetings, and committee meetings (may involve minute taking)

To be a successful Finance and Administration Coordinator, you will have:

●     Strong communication, interpersonal, and organizational skills

●     Strong attention to detail, with the ability to manage multiple projects at once

●     Tact and discretion with confidential information

●     Experience with administrative duties, like record-keeping, data entry, and document production and management

●     Experience with Microsoft Office, especially Excel; comfort using Adobe Pro; familiarity with the use and administration of Google Workspace; and other standard professional software

Have the following? Even better.

●     Strong teaching and presentation skills

●     Comfort with new software and databases

●     Experience working with and supporting remote teams

Contract: Part-time, .50 FTE, 12 months with the possibility of renewal

Compensation: $51,600 - $53,500 annually, pro-rated at 50%

●     We’re making a difference in the lives of thousands of adult learners and the practitioners who serve them every year, and you’ll be an integral part of making that happen

●     We take professional development seriously. During your time at ABC, we’ll work with you to grow your skills and expertise, whether that’s through coaching, coursework, mentorship, or new project opportunities

●     We know that our work is important, but that our families are more important; ABC provides 10 paid wellness days a year (pro-rated for part-time employees)

●     We value rest. Our office closes for paid leave between Christmas and New Years, and we have half-day Fridays in July and August (pro-rated for part-time employees)

Please send us your resume and a cover letter that tells us why you’re right for the role by August 1, 2025. We only consider applications that include a cover letter. Use this link to apply.

ABC Life Literacy Canada values the diversity of everyone regardless of race, culture, ethnicity, religion, gender, sexual orientation, and disability, and we welcome applicants from all backgrounds. If you require an accommodation to participate in the interview process, please let us know—we’ll be happy to do so.

We appreciate all applicants for their interest in this role.